Context
Helpcode has been operating in Mozambique since 1988, with emergency response and development co-operation interventions in Cabo Delgado, Maputo, Sofala, Manica and Inhambane. In Cabo Delgado, Helpcode works since 2021 in response to the humanitarian emergency, with a consolidated programme covering Protection – with a specific focus on protection monitoring, referrals, prevention, mitigation and response to gender-based violence, women’s socio-economic empowerment, child protection -, WASH and Education in Emergencies.
Purpose of the Role
Helpcode is looking for a dynamic Project Manager (Junior) for its projects in Cabo Delgado. Under the line management of the Country Representative and the Program Manager, the Project Manager will be in charge of supervising and managing the delivery of Project activities and emergency funds, supporting the development of Helpcode regional Project strategy, ensuring linkages and coherence with Helpcode protocols, standards, and procedures, supervising staff. The Project Manager will also be in charge of liaising and coordinating with all relevant stakeholders and donors as well as with local authorities, representing Helpcode before them in relation to the Project.
Professional profile: Project Manager (Junior)
Department: Project Unit/Mozambique mission
Location: Countrywide
Starting date: 1st June 2024
Main responsibilities and tasks
Project management
- Deliver quality Project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project
- Ensures an effective planning and implementation of the project as well as timely delivery of services in line with the targets set in the project description
- Ensures that the project harmoniously contribute to overall programme objectives
- Guarantees an efficient financial management for the project, in compliance with Helpcode model and donor regulations
- Conducts regular meetings with the project staff and support them (as needed) to follow up on project implementation including revision of targets against achievements, identification of gaps in the response in order to define needed adjustments in the implementation
- Ensure an effective collaboration with the international and local partners of the project
- Ensure the relationship with the different actors of the project (Donor, Local Authorities…)
- Overlook at the activities implemented by the project partners
Team Management & Human Resources Management
- Ensures project team management and coordination
- Ensures regular performance evaluation of the staff (national and international and apical staff from the local partners, as needed) in line with internal regulations.
- Ensures timely recruitment of national staff, in coordination with relevant support staff, as per Helpcode policy for staff recruitment.
- Ensures respect of and adherence to Helpcode rules and regulations, code of conduct and PSEA.
- Ensures and proposing capacity-building opportunities for national staff, keeping clear oversight and reporting on trainings attended and conducted by national staff.
Financial Management and procurement
- Prepares and ensures regular update of financial plan,
- Verifies and approves purchase, in line with the budget and the financial and procurement plan.
- Verifies on a weekly basis the bookkeeping entries in the Helpcode accounting spreadsheets; verifies budget line allocations, budget expenditure status against actual delivery and the financial plan for the project implementation period.
- Ensures purchases of goods, services, supplies are in line with the relevant Helpcode procurement guidelines and procurement plan
- Verifies the list of expenditures, prior to finalizing the interim and final financial reports.
- Holds final responsibility for verification of all support documents.
Monitoring, evaluation and reporting
- Delivers timely quality reporting on project activities (Monthly, Mid-Year, final report), including findings in terms of impact on individual and communities.
- Provides monthly updates to the Country Representative and Programme Manager r about project progress including achievements vs targets using Helpcode and donors’ monitoring tools
- Prepares and implements a Monitoring and Evaluation plan
Business development
- Contributes to the formulation of new projects as well as of the Project strategy for the respective area of intervention
- Ensures a comprehensive vision of the intervention strengthening the synergies with other projects implemented in the area.
- Collaborates with the Country Representative, the Programme Manager and the Technical Teams in order to integrate the different intervention in the same long term strategy.
- In collaboration with the Project department in HQ and the Country Representative, support the development of the Helpcode Cabo Delgado and Mozambique Strategy
- Assess emerging needs in line with Helpcode strategy and develop project proposals to be submitted to donors
- Establishes and manages relations pertaining to project activities, with relevant stakeholders, local authorities, relevant donors and institutions. (donor, partner organizations, other stakeholders)
- Proactively participates and represents Helpcode in relevant working groups at the regional level
- Proactively engages in bi-lateral meetings with other INGOs and NGOs active in relevant sectors and geographical areas to avoid duplication, ensure coordination and referral and work for complementary efforts.
- Ensures systematic information and update sharing with the Director of Programmes in HQ and relevant colleagues.
Security Management
- Ensures application of Helpcode Security protocols
- Is responsible for updating Helpcode Risk Assessment and Mitigation strategies
Qualifications and Knowledge
- Post-graduate qualifications
- Fluency in Portuguese and English, written and spoken
- Knowledge of Italian language (preferably)
- Knowledge of main donors’ policies and procedures
- Good computer skills, in particular MS Office package
Professional experience
- At least 2 years’ relevant working experience
- Experience in project proposal writing and reporting.
- Good understanding of finance and logistics requirements in humanitarian settings
Skills and Abilities
- Strong interpersonal relationships and demonstrated ability to leverage business networks and partnerships for continued growth
- Good communication and leadership skills
- Ability to perform under stress condition
- Capacity to work autonomously and in problems prevention/resolution
- Ability to think strategically and conceptually and to translate these into concrete results
- Ability to identify, initiate and maintain good relationships with partner organizations, donors and national authorities including building professional relationships with senior decision-makers and influencers/leaders
- Integrity in line with the Humanitarian Principles and ethical standards
- Cultural, gender, religion, and age sensitivity and adaptability
To apply, send your CV to recruitment@helpcode.org, accompanied by 2 references and a cover letter by 15th May 2024 indicating the reference JPMCDG2024
Interviews will start before the vacancy deadline. Helpcode reserves the right to fill the vacancy before the closing date for applications. Due to a potentially large number of applications, we apologise in advance for only being able respond to the shortlisted candidates.
On Helpcode:
We believe in change.
A change that pushes us to do better and better, to reach new goals.
We support growth.
The growth of each child in a healthy family, in a safe school and in a serene and reliable community.
We invest in the future.
A future to which we look with concrete actions, aimed at giving lasting results in the field of children’s rights, starting from today.
We are Helpcode. We do what we say and say what we do; because living a childhood is the right of every child.
HELPCODE is an international solidarity organization, active since 1988 in Tunisia, Libya, Burkina Faso, Mozambique , DRC Congo, Yemen, Nepal, Cambodia, Slovakia and Ukraine working in health, education, protection, WASH